Franklin Chamber Minutes – September 2014

September 24, 2014
Greater Franklin
Chamber of Commerce
Franklin Railroad & Community Museum
Present: Marc Burgin (Pres), Rich Costello (VP), Trish Tyrell (Sec), Brian Brock, Ellen Curtis, Bill Gruber,
Helen McLean, Kate Garretson
Excused: Sarah Cleveland (Treas)

Meeting called to order at 7:09pm
Secretary’s Report:
September meeting minutes were reviewed. Rich motioned to accept the minutes, Ellen seconded,
motion carried. Marc reported that a thank you note was received from business scholarship recipient
Sierra Jones, and read it to the group.

Treasurer’s Report:

There was no Treasurer’s Report. Marc stated that as of 8/27/14, there was $847.09, with $105 being
received in dues and a $32.51 reimbursement. Expenses have been $48 Post Office box fee and $5
records filing fee. Marc stated that he did request an updated report, but had not yet received one.
New and upcoming bills include a $61.95 ad in the Walton Reporter for the Franklin Community Day
event, appx $119.88 (half of total bill of $239.76) for web hosting fee split, with the Franklin Local, and
possibly about $25 for a domain dame (if necessary). Marc stated that he had discussed with Sarah her
willingness/ability to remain treasurer. Sarah is still interested and will try to provide reports.

Community Day:

A review of this last event and ideas for the next were discussed. The 2014 Community Day had poor
weather, but was an overall good event. We should beginning planning earlier in the year this year. A
conversation was had with the Fire Department and EMS about combining their usual annual events on
the same date. Discussed speaking with additional organizations and helpers. The Rotary Club and St.
Paul’s Church raised funds successfully at the event. The Library sales were average. We will promote
lawns sales sooner, and decided against doing a June lawn sale day. For 2015, we hope to have more
child/family friendly events and activities. Trish will approach the Rec Committee about hosting a sports
tournament (i.e.- alumni challenge), at the next Rec Committee meeting. Also possibly Garden Club
workshops at the memorial park, and a museum tour. We will need to notify the Stage Company of the
date and request that a matinee be shown that day. August 29th, 2015 will be the date for next years
Community Day event. Encouraged all present to think about possible alternative names for the event
(i.e.- Greater Franklin Days).

Membership Drive:

We need to pick up the pace. A few new memberships have been received. Discussed what happens if
someone joins mid-year, as dues are calculated for an entire year. Agreed on giving new members a
discount in their 2nd year of membership, based upon the date of their joining in the 1st year.

Incorporation Paperwork:

Marc received the incorporation paperwork, including: Certificate of Incorporation. Marc verbally
reviewed the document, noting the Chamber’s mailing address was incorrect. Marc stated that there is
no record of organizational by-laws. Bill and Helen will scan the paperwork that we do have, sothere is a
digital file that can be kept and shared. CofC Mission: To advance the economic, industrial, professional,
cultural, and civic welfare of the residents of the greater Franklin area.


We will need to confirm with the IRS and get supporting documentation that we are a 501 (c) 6 tax-
exempt organization. Many grants require proof of this status. Discussed possibly writing to obtain
constitution pipeline money.

Next Meeting:

October 29, 2014, Franklin Train & Community Museum, 7pm
Meeting adjourned at 8:38pm.

A PDF version of the minutes is available for download.

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