May 27, 2015
Chamber of Commerce
Franklin Railroad and Community Museum
Present: Marc Burgin (Pres), Rich Costello (V.Pres), Trish Tyrell (Sec), Brian Brock, Ellen Curtis
Meeting called to order at 7:03pm
Reviewed minutes from April 29, 2015. Ellen motioned to accept the minutes with noted correction, Bryan Babcock misspelled, Brian seconded, motion carried.
Annual Picnic – Discussed meal options, and decided to look into Brook’s BBQ to provide meat, with attendees bringing dish to pass. Contacted Brook’s, who stated that chicken halves are $5.19/ea, and ribs are $8.99/rack, with deadline of notice being within 3 days of event. Country Express will cost $400. Admission to picnic (for meat, music, drinks) will be $15/person for chicken, and $20/person for ribs. Schedule will be 5pm social hour, 6pm dinner, with awards and announcements, and 8-11pm music and dancing. An email announcement will be sent, invitation letters to members (including RSVP and ballots), and local advertising. Tickets will be available at the Farmers’ Market, Burgin’s Auto, and Rich’s Auto Body. RSVP and ballots due 6/24/15, regular meeting postponed until 7/1/15 to allow for receipt of ballots and RSVP’s, and for vote on awards. Rich will confirm music. Trish will mail out letter invitations. A follow-up email to membership will b sent out by 6/17.
A thank you letter must be sent to Anne Burgin for replacing the banners at Stone Hall.
Franklin Day – Marc had School Use Form completed and ready to submit to the school, with regards to Franklin Day. So far, the American Legion, Farmers’ Market, Fire Department, Library, Railroad Museum, Rotary Club, Franklin Stage Company, CofC, and Rec Commission, and St. Paul’s Church have tables/events planned. There have been no further responses from the email. Discussed possibly asking other organizations to help pay for advertising, as was done last year.
Next meetings: 7/1/15, 7/29/15 and 8/26/15, at Railroad Museum
Rich motioned to end the meeting, Brian seconded, motion carried. Meeting concluded at 8:37pm
Special Meeting Minutes
Present: Marc Burgin, Rich Costello, Rebecca Costello, Brian Brock, Trish Tyrell, Ellen Curtis
Meeting called to order at 7:01pm
Special meeting held because Country Express had double booked, following communication errors, and was no longer able to perform at the annual picnic. Decided not to cancel or postpone the event, but rather continue with event entirely pot luck ( CofC providing beverages) and free admission. A second mailing will be sent to those who were sent the original invitation by mail, refunds will be made available to anyone who purchased a ticket, a summary of decisions will be sent to Bill and Helen to post on the website. Event will still begin at 5pm, with dinner and awards at 6pm.
Also discussed that the CofC needs better marketing and promotion. Discussed “every-door direct” mailing, approximate cost of $160, to use to notify of local community events. Possibly use for the Franklin Day itinerary.
Meeting ended at 7:35pm